Office of the City Clerk

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Office of the City Clerk

425 S. Lexington Avenue, Suite 204
Burlington, NC 27215

Mailing Address

PO Box 1358
Burlington, NC 27216-1358

Deputy City Clerk

City Clerk


Renee M. Ward, CMC


 The City Clerk serves as the official custodian of the City Seal, minute books, ordinance and resolution books, contracts, the City of Burlington Code of Ordinances and other official records. 

The City Clerk is responsible for recording and maintaining official actions, meetings and records of the City Council.  The City Clerk also serves as a liaison between the citizens and elected officials.    

The City Clerk’s office, while providing administrative support to the City Manager, Mayor and City Council members, also performs a wide variety of services to encourage and document citizen interaction with their local government including:

  • Providing notice for meetings according to the N.C. Open Meetings Law
  • Archiving and preservation of permanent records
  • Attesting contracts and other documents
  • Handling inquiries and researching requests from citizens and other municipal departments
  • Processing  public records requests
  • Certifying documents

Additional duties of the City Clerk include:

  • Administering Oaths of Office
  • Serve as a notary public for the City
  • Respond to requests for information from the public, other municipalities, state officials, and state and federal legislative offices

Contact the City Clerk:  rward@burlingtonnc.gov
Office phone:  336-222-5020
Fax:  336-513-5452

Deputy City Clerk

Beverly D. Smith


The Deputy City Clerk serves as Administrative Assistant to the City Manager, while assisting the City Clerk in the operations of the Department of Administration.   In the absence of the City Clerk, the Deputy City Clerk may assume the clerk’s administrative and statutory responsibilities. 

  • Schedules appointments for the City Manager, arranges conferences and meetings
  • Receives visitors and handles incoming calls in the Office of the City Manager, directing as needed to appropriate Department Head or staff within the organization
  • Assists the City Clerk in preparation and distribution of council meeting agendas and action notifications

Additional duties of the Deputy City Clerk include:

Contact the Deputy City Clerk:  bsmith@burlingtonnc.gov
Office phone:  336-222-5023
Fax:  336-513-5452

Our City Clerk and Deputy City Clerk are members of the
 N.C. Association of Municipal Clerks and the International Institute of Municipal Clerks

Our Mission: “The City of Burlington is dedicated to providing high quality municipal services within our diverse community in a friendly, professional and efficient manner in order to promote the safety, health, and quality of life of residents and employees.”